You have proof that the cardholder has given you permission to load the card. Therefore, if the client argues, you can present the form and win the case. ICH compliance standards require all companies that process credit card information to “restrict physical access to cardholder data.” Be sure to keep cardholder data secure by storing completed forms in a secure space or filing cabinet and limiting access to employees who need it to complete their tasks. As charging windows may vary, we advise you to register all signed authorization forms for up to two to three months after you have not loaded the card. If you use Square, you can also save this card information using the “Map on File” function (see above). But recurring billing is not the only situation in which the authorization form is convenient. You can also use a credit card authorization form to make a down payment for future purchases of goods, services or incidental charges. A credit card authorization form is an official document. The cardholder signs the document to give the merchant permission.
Then the merchant can calculate a fixed amount on the card for a set period of time. You can use or modify these forms as before to include your company`s name and logo or a specific language related to the use of the card. You can talk to your lawyer about the type of language your company should include in the form. The traditional route and the most common format before the arrival of the Internet. For gym companies, this is a standard procedure, as each gym tries to lock its customers into a recurring monthly credit card payment. In order to legally accept a repeat credit card payment from a customer, the company must obtain the customer`s signature. After closing, the entity must keep the form in its records as long as the person is a client. Return bookings can be a big problem for businesses. This is mainly due to the fact that the disputed funds are generally held outside the company. This is until the exhibitor of the card makes a decision on the dispute. A credit card authorization form is a way to protect yourself from back-referts. If you have a signed document from the cardholder allowing you to debit their card for the services rendered, your chances of winning your deal with the card issuer are much more likely and less complicated.